Assistant Dean for Academic Administration

Southwestern Law School invites applications for the position of Assistant Dean for Academic Administration, a key leadership role reporting to the Vice Dean. This position is ideal for an experienced academic administrator or legal educator with a strong commitment to academic excellence and superior organizational and interpersonal skills.

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Primary Responsibilities

Strategic Leadership and Office Oversight

Direct the Academic Administration Office and supervise six staff members.
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Represent the department in various internal meetings (e.g., department meetings and various cross-departmental working groups like the Online J.D. Working Group, Crisis Response Team, etc.).
Represent the Law School in professional organizations and contribute to the field.

Academic Program Administration

Collaborate with the Vice Dean to prepare and managing the course schedule, ensuring adherence to credit-hour, scheduling compliance, and other accreditation standards.
Serve as a primary liaison to faculty regarding teaching schedules, classroom needs, and related logistics.
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Produce the Academic Catalog.

Faculty and Governance Support

Coordinate onboarding for new full-time and adjunct faculty, including office assignments, technology access, and integration into institutional systems and culture.
Organize processes to evaluate and recognize adjunct faculty members.
Serve as an ex officio member of and provide logistical and administrative support (including preparing draft agendas and minutes) to key faculty committees, including the Tenure, Faculty Recruitment, Faculty Development, Curriculum, and Sabbatical Committees.
Coordinate the process for recruiting full-time faculty members (screening interviews, call-backs, and document and data management).
Attend faculty meetings; take and prepare minutes as requested.
Manage the faculty travel, professional development, summer stipend, and Montgomery Award processes.

Academic Calendar and Events

Create and maintain the academic calendars, working with institutional stakeholders to align all programs and student populations.
Provide support for major academic events and traditions, including faculty meetings, holiday gatherings, and faculty recognitions.

Policy Development and Accreditation

Stay current with accreditation standards (ABA, WSCUC, BPPE) and ensure compliance.
Participate in annual data collection and reporting, including the ABA Annual Questionnaire and institutional accreditation self-studies.
Develop, revise, and implement policies and procedures; recommend new policies and policy revisions.

Information Management

Maintain and regularly update faculty-facing portals and internal resources, including syllabi repositories, policy manuals, and procedural guides.
Ensure proper document and data retention.
Maintain data and statistics needed to complete external reports and for internal data-driven decision-making.

Minimum Job Requirements

Education: A J.D. degree is required.
Experience: Minimum of five years of progressively responsible experience in an academic or legal institution, including experience with faculty or academic program management, or equivalent experience managing a business, such as a law firm.
Experience supervising hourly staff and managing a department.

Preferred Qualifications

Full-time or part-time law school teaching.
Experience in legal education or higher education academic administration.
Knowledge of and comfort with a wide variety of technology and software, including Ellucian Colleague, Word, PowerPoint, Excel, Monday.com, Adobe Acrobat, Canvas, and Canva.
Ability to work evenings and weekends, as needed, during peak work periods.

Knowledge, Skills, and Abilities Required

Demonstrated leadership, employee development, and performance-management skills.
High level of judgment, discretion, integrity, and confidentiality.
Collaborative and diplomatic work style; ability to engage diverse constituencies productively.
Deep understanding of curriculum-management processes, academic policies, accreditation standards, and applicable legislation.
Accuracy and meticulous attention to detail.

To apply: For full consideration, submit a cover letter and resume to jobs9@swlaw.edu

Salary: $110,000 to $120,000/yr., depending on credentials and experience.

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